Admin Executive

Job Description

We are looking for a friendly and dependable Admin Executive to support our day-to-day operations in Indonesia. You’ll play a key role in helping the team stay organized and ensuring our clients get great service.

What You'll Do

Admin & Operations
- Organize and maintain company records, contracts, and event documents.
- Handle invoices, receipts, and simple expense tracking.
- Help with travel bookings, logistics planning, and vendor coordination.
- Keep internal files and systems up to date.
Sales Support
- Assist with preparing client proposals, quotations, and agreements.
- Help track leads, follow-ups, and customer data using our CRM tools.
- Schedule meetings and support team presentations when needed.
Customer Support (CX)
- Assist with client onboarding documents and setup.
- Coordinate simple client requests and pass key info to the technical or CX team.
Management Support
- Prepare basic reports or summaries for the local and regional team.
- Support internal planning, scheduling, and team coordination.

Who You Are

- 0–2 years of experience in administrative roles
- Fresh graduates with internship and campus organizational experience are also encouraged to apply
- Proactive and helpful attitude; willing to support across departments
- Organized, detail-oriented, and dependable
- Comfortable using Google Docs, Sheets, Excel, and CRM tools
- Fluent in Bahasa Indonesia and able to communicate in basic English (written & spoken)
- Able to work independently with minimal supervision

Nice to have

Experience in event management, tech companies, or admin roles.
Familiar with invoicing, vendor coordination, or client handling.
Prior experience supporting a small team or working remotely.

Note: Please state your expected salary in your application.

Ready for the challenge?

You will be redirected to a new page with application form.

For more information on the vacancy please contact:

contactus@ivent.id

+62 896-1858-1924